User roles in WordPress

Here is a quick, but hopefully useful guide to the user roles that are available in WordPress right out of the box. It’s always tempting to just set everyone up as an Administrator for convenience but it is well worth putting a bit of thought into who should have which rights and how their WordPress role reflects their role within your company.

Screenshot of the WordPress New User panel.

For example, the Contributor role allows the ability to add news without the responsibility of approving something which may not quite be in line with your company’s vision and needs revision. It also means your company will benefit from a wider knowledge pool to engage with your customers.

The Subscriber role gives people the ability to quickly respond to customers’ queries through the Comment system and further engage with clients and customers.

Here are the roles:

  1. Administrator – Has access to all administrative options and features.
  2. Editor – Can manage and publish posts. Traditionally, editors review posts submitted by contributors and then schedule them for review.
  3. Author – Can publish their own posts when they wish.
  4. Contributor – Can write posts but cannot publish them. Instead, they need to submit their posts for review.
  5. Subscriber – Has basic functionality such as changing their profile and leaving comments.

Hopefully, that makes it a bit clearer so go ahead and give someone a voice!